Incoming material reconciliation checks the goods receipt, the packing list and the supplier’s certificate of analysis against the purchase order and the material specification before a lot is released. Nexus also reads batch records and manufacturing logbooks for missing or out-of-sequence entries, surfaces short shipments and substitutions at receipt, and scores each supplier on quality and documentation over time. The release decision stays with your quality team.
Each document looks fine on its own. The problem only shows when they are read against each other.
The certificate of analysis reports a value outside the material specification. It is filed, not compared.
The packing list names a different grade or part number from the purchase order, and it goes into stock as ordered.
The receipt was signed for the full quantity. The shortfall appears when the line needs the material.
A step in the batch record has no entry, or no signature, and it is found at review rather than when it happened.
Entries are dated or ordered in a way the process does not allow, which only reading the whole record reveals.
A supplier’s documentation gets slowly worse over months. No single delivery is bad enough to notice.
Findings your quality and procurement teams can act on, each tied to the document it came from.
Receipt, packing list and purchase order compared line by line, with shortages and substitutions named.
Each certificate of analysis compared against the material specification it is meant to satisfy.
Batch records and logbooks read for missing, unsigned or out-of-sequence entries.
Quality and documentation performance scored per supplier over time.
No. It surfaces what does not agree and routes it to the right person. The release decision stays with your quality team.
No. It reads the documents those systems hold or receive, and sits alongside them. Findings are routed to the people who own them through Nexus workflows.
Scans are read the same way as native files. Low-confidence fields are flagged for review rather than asserted.
Yes. Every automated decision is logged with the model version that made it, and can be reversed.
How the reconciliation engine works end to end, from intake to close.
Purchase order, receipt and invoice reconciled before payment.
Encryption, access control, audit trail, and an honest account of what we are compliant with.
Bring a month of receipts, certificates and purchase orders. We will show you where they disagree.
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